Graduate College Policy
Graduate College Thesis Deposit/Degree Conferral and Fellowship Appointment End Dates
2011 - 2012
The Fellowship Notice of Appointment states, “The Graduate College Fellowship Office must be notified in advance of thesis deposit as it may result in a change in the terms of the award, including termination.”
The end date of a fellowship for a student depositing the thesis is determined considering multiple factors including:
- degree conferral date
- deposit deadlines
- deposit date
- the policies of the fellowship sponsor
- the original award period.
The standard fellowship award period for fall is August 16 through December 15, for the academic year the period is August 16 through May 15, and a full year fellowship award period is typically August 16 through August 15.
The campus degree conferral dates are May, August and December (the academic calendar can be found at www.grad.illinois.edu/general/calendar/current). For each degree conferral date, this policy establishes the end date for fellowship support for fellowships falling with the standard award periods.
The applicable dates for 2011-2012 are:
- December 2011 degree conferral
- For doctoral candidates, the fellowship would end effective December 15 if the thesis is deposited between November 11 and December 2.
- For master’s candidates, the fellowship would end effective December 15 if the thesis is deposited between November 11 and December 9.
- May 2012 conferral
- For doctoral candidates, the fellowship would end effective May 15 if the thesis is deposited between April 9 and April 20.
- For master’s candidates, the fellowship would end effective May 15 if the thesis is deposited between April 9 and April 27.
- August 2012 conferral
- For doctoral candidates, the fellowship would end effective August 15 if the thesis is deposited between July 2 and July 13.
- For master’s candidates, the fellowship would end effective August 15 if the thesis is deposited between July 2 and July 20.
If a Fellow deposits earlier than the designated period, the fellowship end date will be based on the fellowship award period and the payroll processing dates. This may mean that the fellowship would end effective the date of deposit.
Exceptions include the following cases:
- Student deposits a master’s thesis with plans to continue as a doctoral student in the same program.
- Awarding organization’s fellowship policy calls for an end date that differs from the Graduate College policy dates.
Fellows with questions about this policy should contact the Graduate College Fellowship Office at GradFellowships@illinois.edu.
Fall 2011