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Graduate College - Graduate Faculty Membership

There are three categories of Graduate Faculty Membership: Active, Retired/Resigned and Term Membership. Membership types and processes for becoming a member or changing membership status are outlined below.

Definitions/Requirements

  1. ACTIVE - At the time of appointment or promotion to a tenure-track or tenured position, each faculty member of a graduate degree granting school or college is by definition, an active member of the Faculty of the Graduate College.
  2. RETIRED/RESIGNED - Members of the Graduate Faculty who have retired or resigned may be retained on the Graduate Faculty for up to five years.
  3. TERM MEMBERSHIP - Others may be nominated by the unit executive officer for term membership on the Graduate Faculty if the qualifications of the nominee as judged by the Executive Committee and the Dean are comparable to those required for appointment to a tenure-track position in a graduate degree granting school or college. The initial term may be at most five years.

Processes (also see table below)

  1. ACTIVE - These additions to the database are done automatically by the Graduate College. New faculty will not appear in the database until the 16th day of the month after the tenure-track appointment is added in Banner.
  2. RETIRED/RESIGNED
    1. The unit executive officer or their designee may request that a member who retires or resigns with tenure retain membership for up to five years by submitting a request letter to the Graduate College. Requests should be addressed to the dean of the Graduate College.
      PLEASE NOTE: In this case, tenure status, for the purpose of doctoral committees only, may also be extended (for a term of five years) in the same request.
    2. Departments may ask for a member who retires or resigns without tenure to retain Graduate Faculty membership for up to five years by sending a request letter from the unit executive officer or their designee to the dean of the Graduate College.
  3. TERM MEMBERSHIP - These requests must be made on the nomination form, accompanied by a current Curriculum Vitae, signed by the unit executive officer, and sent to the dean of the Graduate College. They should include a membership expiration date not more than five years from the request date. The form asks specific questions to justify why the department believes the appointment is appropriate. These individuals must have the level of credentials expected of tenure track faculty in order to be granted membership in the Graduate Faculty.

Extensions

Members of the Graduate Faculty, with Term Membership, whose terms have ended may be requested to be extended for up to five additional years, by submitting the nomination form to the dean of the Graduate College from the unit executive officer or their designee.

Members of the Graduate Faculty, who have Retired or Resigned, and whose terms have ended may be requested to be extended for up to five additional years, by submitting a letter from the unit executive officer or their designee to the dean of the Graduate College. Please note that for those with Tenure Status, that status will not be extended unless Tenure Status extension is also included in this request.

Responsibilities

Responsibilities of Graduate Faculty members can be found at www.grad.illinois.edu/policies/gradfac.

Removal

Members of the Graduate Faculty who leave their tenure track appointment at the University and will not continue as a retired or resigned member of the Graduate Faculty can be removed from the database and email list when their appointment terminates by sending a letter of request from the unit executive officer or their designee. Term members will automatically be removed August 1st of their “Member Until” year. For more information on removing a Graduate Faculty member from the listing, see www.grad.illinois.edu/policies/gradfac.

Graduate Faculty Membership Changes

 

To add to Graduate Faculty

When Retire/Resign and to terminate

When Retire/Resign and wish to extend, 5 year max

Extend when initial term ends, 5 year max

Tenure track with tenure

Automatically added after the appointment is entered into Banner

Letter from head or delegate*

Letter from head or delegate; Tenure status will not be extended unless included in this request*

Letter from head or delegate; Tenure status will not be extended unless included in this request*

Tenure track without tenure

Automatically added after the appointment is entered into Banner

Letter from head or delegate*

Letter from head or delegate*

Letter from head or delegate*

Other (term member)

Nomination Form from head and CV, max of 5 years*

Letter from head or delegate*

N/A

Nomination Form from head or delegate and CV*

*All requests should be addressed to the dean of the Graduate College.