Conference Travel Awards for Graduate Students
Download Application (PDF)
Deadlines for Fall Competition
Deadline for students to get applications to departments: September 19, 2011
Deadline for departments to get applications to the Graduate College: September 26, 2011
Deadlines for Spring Competition
Deadline for students to get applications to departments: February 20, 2012
Deadline for departments to get applications to the Graduate College: February 27, 2012
Description
The Graduate College will provide awards, not to exceed $300, for students to travel to professional conferences. These Conference Travel Awards are intended to support students who will be presenting papers, posters, or creative work at the conferences they attend. Please note that the award amount from the Graduate College is based on the distance between the University of Illinois Urbana campus and the student's conference destination. Conference Travel Awards are supported by Students for Equal Access to Learning (SEAL) fees.
Eligibility Requirements
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The student must be registered and in good academic standing during the term the award is received.
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A student is eligible to receive only one Conference Travel Award per academic year.
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Non-degree students are not eligible for Conference Travel Awards.
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The number of applications that may be submitted is based on 10th day department enrollment numbers. Please see the following table for information on how many awards your department will be eligible to receive.
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The department in which the student is enrolled must endorse and approve the student's participation in the conference. The statement on the bottom of the application form will serve as the department's statement of endorsement. Departmental endorsement certifies that the department has verified the student's participation in the conference.
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The Conference Travel Awards are supported by Students for Equal Access to Learning (SEAL) fees. Students must have paid the SEAL fee for the current semester in order to be eligible to receive an award. Students who have received a SEAL refund are not eligible. For more fee information, see www.registrar.illinois.edu/financial/tuition_details.html#fees. Students who are exempt from the fees because they are registered in Credit Range III or IV (Credit Range IV for Summer) may participate by paying the fee at a cashier's window in 100 Henry Administration Building by the deadline of the Friday of the fourth week of the term.
Conference Travel Awards
| Unit Size |
Maximum Number of Travel Awards Per Semester |
| 1-25 | 1 |
| 26-75 | 2 |
| 76-100 | 3 |
| 101-200 | 4 |
| 200+ | 5 |
The application may be electronically completed and then printed from: www.grad.illinois.edu/sites/default/files/PDFs/ConferenceTravel.pdf.
Students may not submit applications directly to the Graduate College. All applications must first be submitted to department offices, who will forward the applications to the Graduate College, 204 Coble Hall, MC-322. Please direct all questions to grad@illinois.edu or call (217) 333-0035.
Submission of Receipts
Students who are awarded a Conference Travel Award are required to submit to their department receipts supporting travel. The Graduate College does not require these receipts; however, the department should keep copies of the award letter, relevant vouchers, and receipts on file for audit purposes.
Payment Procedure
Department Contacts will receive a report of the awards given to students in their department.
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