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Instructions for Graduate Student Petitions

Required of All Graduate Student Petition Requests:

  • Completed Graduate Student Request form
  • Current adviser’s signature and comments on petition request
  • Current department authorized signature and comments on petition request
  • Individual Types of Petitions (Outlined Below) may require specific information. Please review specific type of petition to identify if other documentation is necessary.
  • Petitions may be denied if submitted incomplete

Instructions for Specific Types of Petition Requests

See the Quick Guide for Specific Types of Petition Requests

 

Time Extensions (Expected Graduation Date)

Graduate students are expected to complete all degree requirements within specified periods of time. Students who have reached or exceeded the time limit for the graduate degree cannot continue to register and cannot graduate without Graduate College approval of a Graduate Student Petition requesting an extension of time. Please be sure to refer to the Graduate College Handbook for the policies on time limits for master’s, certificate of advanced study, and doctoral students.

The following items are needed before the petition can be submitted for Graduate College review:

  • Comments from student’s adviser or Authorized Departmental signatory indicating satisfactory progress toward the degree, extenuating circumstances for the delay, and expected completion date
  • Detailed and realistic timetable for completion of the degree (to be provided by the student)

Extensions will be granted for no more than one academic year at a time. Subsequent requests for extensions will be evaluated based on substantial progress toward the degree as measured by the timetable and the extenuating circumstances provided.

 

Overload

Graduate students wishing to register for more than 20 hours in a fall or spring semester or more than 12 hours total in the summer term must petition for overload approval. The greater the overload requested increases the seriousness of the request and requires a more detailed the justification. Please note that an academic credit load of 20 hours already represents approximately 60 clock hours of work. Any requests for credit hour overloads must address how a student will complete the academic work during the semester. Any additional time commitments of the student such as an assistantship should also be addressed. Be sure to refer to the Graduate College Handbook for policies.

The following items are needed before the petition can be submitted for Graduate College review:

  • Term and year and total hours for which the student would like to register
  • Realistic semester schedule of work
  • Justification for the overload based on past academic performance provided in the explanation section of the petition

 

Grade Mode Change after Deadline

After the deadline in the current term or for any past term courses, a petition is required to change the grade mode for a course to Credit/No Credit, Audit or Standard grade. Be sure to refer to the Graduate College Handbook for policies.

The following items are needed before the petition can be submitted for Graduate College review:

  • Course instructor’s signature and comments
  • Due to seriousness of request, an explanation from the student why the deadline was missed and why the student should be granted an exception to the deadline (to be provided by the student)
  • If applicable, supporting documentation, such as medical documentation is required (to be provided by the student)

 

Extend Time Allowed for I or DFR Grades

The Graduate College has policies regarding time limits for the completion of Incompletes (I) and some deferred grades (DFR). Please refer to the Graduate College Handbook for policies. Requests for extensions of the time to complete the course requirements for a course with an I or DFR grade are made by petition to the Graduate College.

The following items are needed before the petition can be submitted for Graduate College review:

  • Instructor’s signature and comments
  • Course information (CRN, Course departments, titles, credit hours, term)
  • Explanation of why the course has not been completed during the "I" period
  • Detailed timeline for completion of course. Extensions are granted for one term only (to be provided by the student)
  • If applicable, supporting documentation, such as medical documentation is required (to be provided by the student)

 

Retroactive Add or change (Increase/Decrease) in Credit Hours to a Course

Petitions to change registration in a past term are extremely serious requests and are considered only for extraordinary circumstances.

The following items are needed before the petition can be submitted for Graduate College review:

  • Instructor’s signature and comments, including date of last attendance or academic activity for the course and an affirmation that the required academic work for the course was completed during the specified term
  • Course information (CRN, Course departments, titles, credit hours, term)
  • Supplemental Grade Report Form completed by the department and signed by the instructor
  • A statement of explanation why the deadline was missed and why the action is being requested (to be provided by the student)

 

Retroactive Drop of a Course

Petitions to change drop a course after the deadline are extremely serious requests and are considered only for extraordinary circumstances.

The following items are needed before the petition can be submitted for Graduate College review:

  • Instructor’s signature and comments, including date of last attendance or academic activity for the course
  • Course information (CRN, Course departments, titles, credit hours, term) (to be provided by the student)
  • A detailed statement about why the deadline was missed, and why the student should be an exception to the deadline is required (to be provided by the student)
  • Supporting documentation, such as medical documentation (to be provided by the student)

Withdrawal/Cancellation from University after Deadline

Petitions to withdraw/cancel your registration after the deadline are extremely serious requests and are considered only for extraordinary circumstances.

The following items are needed before the petition can be submitted for Graduate College review:

  • A detailed statement about why the deadline was missed and why the student should be an exception to the deadline is required (to be provided by the student)
  • Supporting documentation, such as medical documentation (to be provided by the student)
  • Withdrawal/Cancellation form including an authorized signature from the department, and for international students a signature from a representative of International Student and Scholar Services
  • Instructors’ signatures and comments may be required, including date of last attendance or academic activity for the course(s)
  • The Graduate College does not review requests for reimbersement of tuition and fees. Tuition and fee assessmehnt is based on student registration.

 

Thesis, Dissertation, and/or committee policy exceptions

Graduate students are expected to observe all requirements and policies in the Graduate College Handbook for theses, dissertations, and Preliminary and Final exam committees and deadlines.

The following items are needed before a petition for exceptions to Graduate College policy on theses, dissertations, or committees can be submitted for Graduate College review:

  • Additional signatures and necessary documentation vary for these types of petitions. For example, additional statements may be required from all committee members or the Executive Officer of the program.  Students and advisers may wish to consult with Graduate Student Academic Services before submitting this type of petition

 

Reinstatement after Dismissal for Low GPA

Students who are dismissed from the Graduate College because of a low cumulative graduate GPA must petition to appeal their dismissal. Note: If approved, students are reinstated on probation and expected to achieve the required GPA in one term. Be sure to refer to the Graduate College Handbook for policies.

The following items are needed before the petition can be submitted for Graduate College review:

  • Student’s explanation of circumstances leading to low grades and steps being pursued to improve academic performance (to be provided by the student)
  • Adviser and/or department statement that demonstrates support for a student to raise the GPA.